Senior Administrator
Chelmsford - Permanent - Full Time
Background
As a Senior Administrator you will be responsible for providing comprehensive administrative, reception, and contract support to ensure the smooth day-to-day running of the office and project operations. This role supports internal teams, site operations, and management while maintaining high standards of organisation, compliance, and communication.
This is a split role supporting two companies within the R G Carter Group: R G Carter Southern Ltd and Fyre Solutions Ltd.
Salary
- Competitive
Key Responsibilities
- For R G Carter Southern Ltd
- Answer and manage incoming calls professionally
- Greet and assist visitors
- Prepare refreshments for meetings, including senior management and external stakeholders
- Book meeting rooms and coordinate meeting logistics
- Conduct routine office health & safety checks, including fire alarms and safety equipment
- Set up new projects on internal systems
- Prepare site documentation including H&S packs, folders, and site materials
- Manage and monitor project email inboxes
- Upload and file project documentation within systems
- Oversee drawing management (electronic and hard copies)
- Maintain and update document registers
- Issue weekly attestations communications
- Support pre-contract and end-of-contract review administration
- Visit sites when required to provide administrative support
- Archive project documentation and manage site returns
- Procure general office and project maintenance supplies
- Maintain H&S noticeboards
- Manage office supply ordering
- Process office-related purchases
- For Fyre Solutions Ltd
- Administering project accounting system from receipt of instruction to final invoice payment
- Assist in obtaining supplier and sub-contractor quotations
- Raise supplier and sub-contract orders as directed by the team
- Assist in collating, consolidation, issuing and tracking of technical submissions
- Assist in producing and administering procurement schedules and order request forms
- Management of incoming and outgoing documents and maintaining the filing structure
- Department client debtor management
- Document control for all drawings, specifications, reports, quotations, memorandums, letters, electronic mail and the like
- Assist in producing, populating and updating programme of works using Asta power project
Key Skills & Knowledge
- Strong organisational and administrative skills
- Excellent communication and interpersonal abilities
- Ability to manage multiple tasks and prioritise workload effectively, working under pressure
- Attention to detail and accuracy in documentation
- Proficiency in Microsoft Office and internal systems
- Ability to work independently and as part of a team
- Ideally worked within the construction industry
